Agenda and Previous Minutes from our Parish Council Meetings 

Kelloe Parish Council
The Annual Meeting of Kelloe Parish Council is to be held on Wednesday 14th May 2025
To members of the Public
An Annual Meeting of Kelloe Parish Council is to take place at the Phoenix Centre, Front Street on
Wednesday 14th May at 7pm for the purpose of transacting the following business.
Members of the public are invited to address the Parish Council to express a view or raise matters
of concern or interest.
Mr Stephen White
Clerk to Kelloe Parish Council______________________________
AGENDA
25.01 Notice of Annual Parish Meeting at 7pm – The notice has been displayed for public
inspection on the Parish Notice Board.
25.02 Welcome by the Chairperson Councillor Leanne Griffiths
25.03 To receive the Chairpersons Report 2024/25
25.04 Apologies for Absence
25.05 Election of Chairperson for 2025/26
25.06 Election of Vice Chairperson for 2025/26
25.07 To receive Declarations of Interest on items on the Agenda
25.08 To confirm and sign as a correct record of minutes of the Minutes of the Annual meeting for
2024/25
25.09 To receive miscellaneous Reports a) Allotments b) Cemetery c) Other reports.
25.10 To receive matters of Information, Clerk’s Report, Correspondence and tabled items for
information.
25.11 To Approve the end of year 2024/25 Accounts and AGAR.
25.12 To Approve Appointments of Internal Auditor 2025/26
23.13 To Approve Internal Audit Report 2024/25
25.14 To Approve Internal Audit Plan 2025/26
25.15 To Approve statement of Internal Control
25.16 To Approve the setting up of a Risk Register
25.17 To Approve date for Exercise of Public Rights
25.18 To discuss and approve meetings for 2025/26
25.19 Council business (any item brought to the attention of the Chairperson for discussion
during the meeting for approval or otherwise).
25.20 Date and time of the next Council meeting Wednesday 9th July 2025

Kelloe Parish Council

Minutes for the meeting of Kelloe Parish Council held on Wednesday 12th March 2025 at
7.00 pm at the Phoenix Centre
24.144 Present Leanne Griffiths, Julie Davis, Joy Richardson, Brenda Turnbull and Joy
Richardson.
24.145 In Attendance Cllr Jan Blakey, Cllr Gary Hutchinson and Stephen White (Parish Clerk)
24.146 Apologies for Absence – Selina Kirk and Viv Anderson .
24.147 To receive declarations of interest – None.
24.148 Opportunity for Matters Raised by Members of the Public before the meeting. Two
Allotment holders came to the meeting. There were questions about what needed to
be done to bring allotments into line with what the Council was expecting and
required by the contracts and the law. It was agreed that there would be a further
inspection of the allotments.
Drain manhole on front Street cracked.
Church Road – trees hanging over.
24.149 Minutes of the meeting of 8
th January – Accepted and signed.
24.150 Matters arising – Discussion about “pin cushion” road humps. Steve reported that
Scott Wallace in the Highways Department had told him that the proposals had
proceeded to the publication of notice stage. Members were encouraged to look out
for these signs on lamp posts and make complaints to the County Council. Also to let
Steve know that the signs had gone up so that he could make representations on
behalf of the Parish. If there were complaints it would go to the Highways Committee.
The Parish felt that we only needed these on specific roads and on the road to the
church past the Davey Lamp. The latter not being covered.
24.151 Steve reported that the water bill had decreased compared to the previous year.
24.152 Finance and Responsible Financial Officer update – Accounts update for 2024/25
circulated. Steve reported that he now had all the statements which were signed and
the current balance was £8984.52. They also showed that the initial payment of
£4,500 from Stephen Round had been paid to reduce our loan with Durham County
Council.
24.153 Departure of the Ground Maintenance Officer Steve reported that Andrew Shutt
had resigned. This is because he needed to spend more time on other work. The
Council was sorry to hear that he had decided to leave and wished him well in the
future. He had agreed to carry on doing the burial of ashes for the moment. This is a
sensitive role and we needed to make sure that in changing circumstances we needed
to ensure we had someone with the necessary sensitivity.
24.154 It was agreed that the Council would not replace this post but would move to having
a contractor or contractors covering this work. Jan recommended and Steve agreed to
write a tender for the July Council meeting which would use sealed bids. The
timetable would end in a decision at the September meeting. We should approach at
least three potential suppliers.
24.155 Further discussion on the website and plans to upgrade it.
24.156 The Council reviewed and agreed the Internal Financial Control document. Steve
reported continuing work on the Assets Register which was nearly complete, the
Financial Regulations and the Risk Assessment. Most of these would be completed by
the AGM. The Clerks job contract was still outstanding.
24.157 Steve also reported that names had been removed for the previous minutes. There
would be occasions where names would have to be used in line with good practice.
24.158 County Councillors Report Discussion about the elections on May 1st and what
Councillors needed to do if they wished to stay as Councillors.
24.159 Gary reported that he had gone around the Parish with a member of the public and
looked at a number of issues of concern.
24.160 Update on the Fraud case – Further money coming from Stephen Round via the
Court confiscation order.
24.161 Allotments – Agreed further visit to the allotment needed as already discussed. This
would also be to look at the access road and fence. Visit planned for the 22nd March.
24.162 Cemetery – Already discussed.
24.163 Correspondence - None
24.164 Planning Applications – None
24.165 Any Other Business – Discussion about a new notice board and where to site it.
24.166 It was agreed to write a letter to Joseph Chandy to let the Surgery Practice know
how their donation had been used.
Stephen White

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 12th March
at 7.00 pm at the Phoenix Centre, Kelloe.
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief. (This will be limited to 15 minutes.)
4 Minutes of the Council meeting held on 8
th January 2025 - Councillors should
only discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 Finance and Responsible Financial Officer update –
A. Update on the 2024/25 Accounts to date.
B. Risk assessment, Assets Register and Revised Financial Regulations.
C. Annual Internal Control review.
7 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
8 Departure of the Cemetery Ground Maintenance Officer.
9 Parish Council website and use of the gov.uk domain name.
10 Updates
A. Update on the Fraud case.
B. Allotments – clearing existing plots.
C. Cemetery
D. Thinfords – new plant watering arrangements needed
E. Other issues
9. Any correspondence:
10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. To be decided.

Minutes for the meeting of Kelloe Parish Council held on Wednesday 8 th January 2025 at 7.00 pm at the Phoenix Centre
24.108 Present Leanne Griffiths, Julie Davis, Joy Richardson, Brenda Turnbull and Selina Kirk.
24.109 In Attendance Cllr Jan Blakey, Cllr Gary Hutchinson and Stephen White (Parish Clerk)
24.110 Apologies for Absence – Jodie Cairns and Viv Anderson .
24.111 To receive declarations of interest – None.
24.112 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. One member of the public in attendance.
1. Issue about Fly tipping
2. Trees not been cut down
3. Land Behind Russel Taylors - Gary has contacted DCC & They are saying land
possibly belongs to Living
4. Lights been sorted- Trees still need to be cut around lights
24.113 Minutes of the meeting of 15th November – Accepted and signed.
24.114 Matters arising – No matters arising.
24.115 Finance and Responsible Financial Officer update – Accounts update for 2024/25
circulated. These were incomplete. There was a problem because we had not
received the November Bank Statement and Steve was awaiting a duplicate
statement. The December statement was signed. The full accounts would be tabled at
the next meeting and the bank statements would all be available for viewing.
24.116 Precept – After a review of the accounts and discussion of the budget for next year
based on these it was agreed that the precept should be the same as last year at
£15,606.
24.117 Job contracts – The job description for the Cemetery Ground Maintenance Officer
had been agreed at the previous meeting. Steve reported that he would be working
on his contract. The issue with the Clerk’s contract was that it needed to have month
by month detail of what needs to be done so that it can be used as a reference point
for the Council. Steve was planning to produce it for the next meeting.
24.118 County Councillors Report
24.119 Gary was going to arrange a walk about with a member of the public.
24.120 A Pothole coming into Kelloe had been filled
24.121 Also paths at 238/242 Woodland Crescent been reported and Pot Holes at 68 & 71
Tate Avenue dealt with.
24.122 Barriers next to Xmas Tree reported either need putting up or taking away
24.123 Hedge on School bank still needed to be cut back
24.124 A complaint had been received about a front garden in Burnett Crescent
24.125 Kerbstones missing in front of 32 Woodland Crescent
24.126 Discussed James Young needing info reboards in park Steve had already sent this.
24.127 Drains outside 19 Ramona Avenue were sinking.
24.128 Fly Tipping reported in the Grave Yard and behind the shop near Morley Crescent
24.129 New Parish Council website and Gov.uk domain name and email addresses.
Discussion and decision on the new Parish Council website and use of the gov.uk
domain name. Agreed that we should have the new domain name and an “info@”
and “Clerk@” email address. Steve would report progress at the next meeting.
24.130 Updates
24.131 Update on the Fraud case – Confiscation order. £4,500 received so far. Money needs
to be paid straight back to DCC in compliance with the terms of the loan.
24.132 Allotments – update-an allotment holder had wanted to know why Allotment
Holders are paying water rates. They are only paying rent - Julie & Leanne will do
walk around before next the next meeting. Also a mention of a Cockerel on the
allotments, mentioned of fencing coming down in the storm - Julie will go and get
photos to see what the damage is - Already discussed in last meeting re fencing for all
the allotments
24.133 Cemetery – Nothing to report.
24.134 Christmas Tree – The Council was very pleased with the Christmas Tree this year
24.135 Correspondence - None
24.136 Planning Applications – None
24.137 Any Other Business - Headteacher & Phoenix Centre really pleased with donation at
Xmas- School have sent thank you letter
24.138 Cars parked at the Cottage around Church Road- Blocking the road
24.139 Speed bumps Woodland Crescent discussed - shown on plan where going - Asked
Steve to write an email asking for a vote by the Highways Committee to oppose as we
don't think these are needed in all the streets but are needed on front Street and
down past the school.
24.140 Path to Cemetery through Chrch Graveyard - Parish receiving complaints - not our
Path - Can we help the Church? - Jan going to speak to Quarry
24.141 New Builds at Tate Avenue and where entrance will be - 68 Woodland Crescent has
Objected
24.142 Stone Steps down towards Church have been cleared by member of the public and
has chopped the trees down at the Church Yard - Hasn't cleared them from ground -
wasn't asked by Parish to do this
24.143 Village Plan- other Villages have them - then when new building takes place in the
village we have a clear plan of what is needed or what we would like as a Parish - to
look at price.

Next Meeting March 12th 2025 7pm Pheonix Centre Kelloe 
SW 12/3/25

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 8
th January
at 7.00 pm at the Phoenix Centre, Kelloe.
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the Council meeting held on 13th November 2024 - Councillors should
only discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 Finance and Responsible Financial Officer update –
A. Update on the 2024/25 Accounts to date.
B. Review and agree 2025/2026 Budget prepared by the RFO and presented to the
officers.
C. Agree precept for 2025/2026.
D. Risk assessment, Assets Register and Revised Financial Regulations. (I am hoping
to present these as well – if not they must be agreed at the March meeting.)
E. Annual Internal Control review.
7 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
8 Discussion and decision on the new Parish Council website and use of the gov.uk
domain name (Paper to follow).
9 Updates
A. Update on the Fraud case – Confiscation order. £4,500 received so far. Money needs
to be paid straight back to DCC in compliance with the terms of the loan.
B. Allotments – update.
C. Cemetery
D. Christmas Tree.
E. Other issues
9. Any correspondence:
10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. March 12th 2025

Minutes for the meeting of Kelloe Parish Council held on Wednesday 13
th November 2024
at 7.00 pm at the Phoenix Centre
24.83 Present Leanne Griffiths, Julie Davis, Joy Richardson, Brenda Turnbull, Selina Kirk and
Jodie Cairns.
24.84 In Attendance Cllr Jan Blakey and Stephen White (Parish Clerk)
24.85 Apologies for Absence – Gary Hutchinson and Viv Anderson.
24.86 To receive declarations of interest – None.
24.87 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. One member of the public in attendance.
• Says hasn't got 4 plots- the need to standardise the plots next year
• He asked why he has had letters and other allotments holders haven't
• Asked about the Council Allotment survey on 9th November
• Hole/Pitfall in floor at Garages – to be looked into.
• Fence at Pavilion- Boulders have been moved
• Trees need cutting back at Gate entrance - Fire brigade couldn't get through
24.88 Minutes of the meeting of 13th September and special meeting of 17th October –
Accepted and signed.
24.89 Matters arising – No matters arising.
24.90 Agreed that a letter should be sent to all allotment holders when there are updates
particularly when we receive notice of Gleesons planning application for building.
24.58 Finance and Responsible Financial Officer update – Accounts update for 2024/25
circulated.
24.91 Latest Bank account statements circulated and signed.
24.92 Discussed AS Job Description - Confirmed to pay £60 for leveling graves every 6
months. Job description approved with this amendment.
24.93 Discussed Cutting Precept Next Financial Year –
24.94 Discussed paying off the remainder of the DCC loan in the New Year.
24.95 Discussed fencing and other work at the allotments
24.96 Thinford Nurseries hadn't had Payment for last Years Xmas Tree- Invoice had gone to
incorrect email Address - Paid
24.97 Cooption of Councillor – Jodie Cairns was voted in as a new Councillor and signed
the acceptance form.
24.98 Allotment Inspection – Report and recommendations. The Council was pleased to
hear that the dogs and the goat had gone. Also that a number of tenants were tidying
up their allotments. It was agreed that a letter should be sent to four of the tenants
involved thanking them for making progress and urging them to continue.
24.99 However one tenant had not made any progress. It was agreed the Council would
give him a further three months’ notice because there was something else needing to
be done. Also it was felt the Council needed to make the point that failure to clear
their plot before vacating it may result in the Council charging for clearance.
24.100 It was agreed that a letter would be sent at rent collection time asking tenants to
give up some of their allotments.
24.101 Updates.
24.102 Allotments – Already covered.
24.103 Cemetery – no news
24.104 Any correspondence: None
24.105 Planning Applications: None
24.106 Any Other Business: None
24.107 Next meeting January 8th.

 

Minutes for the special meeting of Kelloe Parish Council to be held on Thursday 17th
October at 7.00 pm at Phoenix Centre
24.70 Present Leanne Griffiths, Julie Davis, Joy Richardson and Brenda Turnbull.
In Attendance Parish Clerk Stephem White
24.71 Apologies for Absence – Cllr Viv Anderson
24.72 To receive declarations of interest. Cllr Julie Davis said she had a declaration of interest
on item 6 on the agenda.
24.73 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. This should ideally take the form of a statement from the member of the public
with a reply by the Council. Sometimes discussion is inevitable, but it should be brief.
24.74 Draft Minutes of the Council meeting held on 11
th Septemebr2024 reviewed -
Councillors should only discuss and amend any inaccuracies or add points that have
been missed- Draft minutes were noted - nothing to discuss
24.75 Matters arising – Only matters of urgency should be discussed which require a decision
before the full Council meeting. It was agreed that any matters arising from the draft
minutes would be discussed at the next meeting. Any matters relating to the items for
discussion would be discussed under those items.
24.76 Decision on the allocation of two vacant allotments. Cllr Davis absented herself from
this part of the meeting.
24.77 Stephen White reported that there had been problems because allotment holders had
effectively sorted out any decisions about allocations amongst themselves. The Parish
Council had not apparently organised a list until the start of the present Council.
24.78 In addition some people when enquiring about getting on the waiting list had been told
to go to “the Council” and they had thought this meant DCC. Kelloe PC has never used
DCC to organise its Allotment Waiting List. Kelloe Allotments are not mentioned on the
allotment map but there is a mention of a single allotment on DCC land at the end of Anne
Avenue. Eleven people have registered for a waiting list for this allotment who almost
definitely were intending to register for Kelloe Allotments. Stephen White said he would
investigate whether we could get access to this list. He had found out because someone
had got in touch with Kelloe to find out whether they were anywhere near getting an
allotment. He reported that as soon as the Council becomes aware of them they will be
put on the list.
24.79 After this discussion about the allotment waiting list it was agreed unanimously that the
vacant allotments should go to the first two people named on the list. Cllr Davis returned
to the meeting.
24.80 There was also a discussion about water supply to the allotments and that Parish
Council paid for this even though it should not.
24.81 New gov.uk domain website. There was a discussion about a new Parish Website.
Stephen White reported that CDALC was asking us to stop using their site. He reported
that there was a general move for Parish and Town Councils to use a gov.uk domain name
and if Kelloe PC was prepared to take this opportunity it meant we would be able to meet
both our needs; a new website using gov.uk emails and website. It was agreed that
Stephen should establish three possible web builders from the list of recommendations
and report progress at the next Council meeting. The aim would be to establish within this
financial year. The cost would be in the region of £300.
24.82 Any other business Stephen White reported that he was in the process of ordering the
wreaths for Remembrance Sunday and the Xmas Tree.

Agenda for a special meeting of Kelloe Parish Council to be held on Thursday 17
th October at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the Council meeting held on 10th July 2024 - Councillors should only
discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – Only matters of urgency should be discussed which require a
decision before the full Council meeting.
6 Decision on the allocation of two vacant allotments.
7 Brief discussion about a new Parish Website
8 Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
9 Meeting dates. November 13th, January 8th and March 12th
.
SW 14/10/2

Minutes for the meeting of Kelloe Parish Council held on Wednesday 11
th September 2024
at 7.00 pm at the Phoenix Centre
24.54 Present Leanne Griffiths, Julie Davis, Joy Richardson and Brenda Turnbull.
In Attendance Cllr Jan Blakey, Cllr Viv Anderson and Stephen White (Parish Clerk)
24.55 Apologies for Absence – Selina Kirk, Gary Hutchinson.
24.56 To receive declarations of interest – None.
24.57 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. James Gilling and David Berriman in attendance. James Gilling wanted
assurances about roads going through the allotments after mixed messages came
back from the last meeting. He committed to tidying up his site. David Berriman
issues about access, tidying up, etc. Also an issue about land ownership. Steve White
undertook to get a copy of the deeds show boundaries and confirming title
24.57 Minutes of the meeting of 10th July – Accepted and signed.
24.58 Matters arising - Welcome given to newly elected Councillor, Viv Anderson.
24.59 Agreed that a letter should be sent to all allotment holders when there are updates
particularly when we receive notice of Gleesons planning application for building.
24.60 Finance and Responsible Financial Officer update – Accounts update for 2024/25
circulated. Money now received from CDALC.
24.61 Latest Bank account statements circulated and signed.
24.62 Agreed cheque for second payment for loan from DCC for £3384.57
24.63 Steve reported that British Gas had recommended a two year contract to reduce the
cost of the bill. Also agreed to set up a Direct Debit.
24.64 County Councillors Report:
• Paths in Tate Avenue, Quad bikes - Police Aware.
• School Avenue - car business being run from a house.
• Ongoing issue with land ownership near school - Grass has been cut but ongoing,
• Forest Classroom - Drug bottles.
• Goal Post on Green at Woodland Crescent - Sinking
• Trimming bushes October
• Boards for Park ordered – agreed that the Parish will pay £500.
• Speed Watch - To be happening in the village
24.65 Updates.
a) Parish Clerk update:- Steve had received notice from DC Lindsey Coates, a Financial
Investigator from the Economic Crimes Unit about the confiscation order against Stephen
Round. The order was granted on the 6th September for £79,426.29p and his available
amount was £36,919.03 which he has been ordered to pay within 3 months. If he
defaults, he will receive a 15 month prison sentence. Any money he pays will be sent
back to the Parish Council
b) Thinfords - Advised not to use batteries for Xmas Tree lights as will get stolen.
c) Failed Lease on land where we have Xmas Tree. Steve to contact Believe Housing
d) Thinfords have advised Steve that a few years ago when a different contractor took
over the watering they didn't return the correct baskets – Thinford to take stock tell
us if we need some new ones.
e) Steve had contacted Thinfords about replacing the flower box after was damaged -
agreed that we wont replace.
f) Gym equipment on Green at woodland Crescent - No Insurance - Discussed moving
to Park or taking out as not covered if there is an accident.
g) Allotments – Already covered.
h) Cemetery – no news.
i) Pollution issues
j) Other issues discussed chicane - is it in the correct place? Discussed path leading up
to church - Julie going to ask Daniel Davis for a quote - belongs to church, discussed
speed on front street, complaints re Play Park and the grass.
k) Jan gave update re Residents Association - Ceased trading as Community
Association. Steve reported that the last Charity Commission annual return was 10
years ago
24.66 Any correspondence: None
24.67 Planning Applications: None
24.68 Any Other Business:
a. No further contact from Gleesons.
b. Chapel an eyesore - Complaints from nearby residents
c. Church Path not being maintained- Someone had complained
d. Flooding on Black Path
e. Contact Glenys to book Vicar for Remembrance Sunday- BT
f. Contact Will - Bugle Player - LG
g. Make a Start on collecting orders for Wreaths -LG
h. Discussed Russel Taylor painting the TOMMYS and? The hanging basket poles
i. Do the hanging baskets at the Working Men's Club belong to the Parish or the Club
j. The Need for Andrew Shutt to have a contract & Job description
k. Fly Tipping throughout the villages
l. Bushes at Allotments need cutting back - to get quote from Andrew Robson &
Andrew Shutt
24.69 Next meeting November 13th.

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 11
th September at 6.30 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the Council meeting held on 10th July 2024 - Councillors should only
discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 Report on progress in the allotments.
7 Finance and Responsible Financial Officer update – Update on the 2024/25
Accounts to date.
8 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
9 Updates
a. Update on the Fraud case – Confiscation order.
b. Allotments – already covered
c. Cemetery
d. Pollution issues
e. Christmas Tree and British Gas.
f. Other issues
9. Any correspondence:
10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. November 13th, January 8th and March 12th
.
SW 9/9/2

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 10th July at
6.30 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the AGM held on 8
th May 2024 (also the meeting should note the
minutes for the last Council meeting on 13th March 2024) - Councillors should
only discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 Report and decisions on the situation in the allotments. Report already circulated.
7 Finance and Responsible Financial Officer update – Update on the 2024/25
Accounts to date. Also discussion about the Bank Account if the meeting wishes to
take it.
8 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
9 Updates
a. Update on the Fraud case – Confiscation order and Ombudsman
b. Allotments
c. Cemetery
d. Pollution issues
e. Other issues
9. Any correspondence:
10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. September 11th and November 13th

Minutes for the meeting of Kelloe Parish Council held on Wednesday 10th July at 6.30 pm
at the Phoenix Centre
24.21 Present Leanne Griffiths, Julie Davis, Joy Richardson, Brenda Turnbull, Selina Kirk
In Attendance Cllr Jan Blakey, Cllr Gary Hutchinson and Stephen White (Parish Clerk)
24.22 Apologies for Absence – There were no apologies for absence.
24.23 To receive declarations of interest – None.
24.24 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. None
24.25 Minutes of the AGM held on 8th May 2024 (also the meeting should note the
minutes for the last Council meeting on 13th March 2024) – All accepted and signed.
24.26 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
24.27 Report and decisions on the situation in the allotments. The report on Allotment
visit on Monday 17th June 2024 had been circulated.
24.28 Allotment holder 1 plot – 2 plots originally. The allotment is substantially overgrown
with no apparent evidence of recent activity. Recommendation that we should give
this person notice. Could be let as two allotments.
24.29 No evidence of using this Allotment. It was agreed that this was the allotment in the
worst state. It was noted that even the entrance was overgrown and unused. It was
agreed that the Council would terminate this contract with one months notice and
then two further weeks to clear the allotment as per contract. It should be possible to
aim for a concluding date of 23rd August.
24.30 Allotment holder 2 plot – 2 or possibly 3 plots This has a caravan and three sheds.
There are definitely dogs being kept locked up in sheds on this site. We could hear at
least three dogs. Letter needed to say remove the caravans and the dogs. The
allotment needs tidying up and cultivating. There appears to be a separate allotment at
the back with a polytunnel. This appears to be filled to the roof with weeds and plants
– this also needs clearing and tidying up.
24.31 Agreed to send letter to AH2 written by Steve and approved by Leanne and Julie. This
would ask for the removal of the dogs. Dogs are only allowed on allotments when the
holder is in attendance. The letter would give three months notice to remove the
caravan and one or two sheds. The end result needed to be a cleared and tidy
allotment with evidence of cultivation. The aim should be cultivate at least two-thirds.
24.32 Allotment holder 3 plot - 4 plots. Needs tidying up. Remove old Washing Machine
and Oven. No scrap metal should be kept in the allotment. Remover trailer which looks
like the base of an old caravan.
24.33 Agreed a letter to be sent to AH3 as in previous case. Three months to remove all
scrap metal including all washing machines and ovens and the trailer as well as clearing
and tidying up and cultivation.
24.34 Allotment Holder 4 – 2 plots. Remove goats. Allotment needs tidying up and
cultivating.
24.35 Agreed letter written to AH4 as above, also including the removal of the goat and any
other animals.
24.36 Allotment holder 5 – 2 plots. Allotment needs tidying up and cultivating.
24.37 Agreed letter written to AH5 as above. Three months to tidy and start cultivating.
24.38 Allotment holder 6 – 3 plots. Allotment needs tidying up and cultivating.
24.39 Agreed letter written to AH6 as above. Tidying and cultivating.
24.40 There was a general observation about flooding in the allotments which has come up
more than once from Allotment holders. The farmer has dug a ditch down the west
side of the field adjoining the northern boundary of the allotments. Water is running
off this into the allotments. There is a need for a ditch to be dug along the northern
boundary of the allotments. Jamie agreed to talk about this with the land owner.
24.41 Finance and Responsible Financial Officer update – Accounts update for 2024/25
circulated.
24.42 Latest Bank account statements circulated and signed.
24.43 Discussed changing bank accounts – Agreed the Council should change to electronic
banking at Lloyds as soon as we have exhausted the Complaints Process with the
Cooperative Bank.
24.44 Discussed loan payments and to consider possibly making a double payment in
September.
24.45 CDALC still hold £2108.68 of parish money. CDALC are asking us to take the money
back. Agreed that this should be transferred back to the Coop Bank Account.
24.46 Discussed accounts of Banner group – in future we should confirm the accounts
arrangements for this group.
24.47 Cooperative Bank Account - All old signatures now off bank account so just Leanne,
Julie and Stephen are account signatories (two to sign).
24.48 County Councillors Report: New county councillor Viv Anderson has been elected
24.49 Updates
a) Update on the Fraud case – Confiscation order and Ombudsman
b) Allotments – Already covered.
c) Cemetery
d) Pollution issues
e) Other issues Discussed chicane - is it in the correct place? Discussed path leading up
to church - Julie going to ask Daniel Davis for a quote - belongs to church, discussed
speed on front street, complaints re Play Park and the grass.
24.50 Any correspondence: None
24.51 Planning Applications: None
24.52 Any Other Business: No further contact from Gleesons.
24.53 Meeting dates. September 11th and November 13th.

The Annual Meeting of Kelloe Parish Council is to be held on Wednesday 8th May 2024
AGENDA 
24.01 Notice of Annual Parish Meeting at 7pm – The notice has been displayed for public
inspection on the Parish Notice Board.
24.02 Welcome by the Chairperson Councillor Leanne Griffiths
24.03 To receive the Chairpersons Report 2023/24
24.04 Apologies for Absence
24.05 Election of Chairperson for 2024/25
24.06 Election of Vice Chairperson for 2024/25
24.07 To receive Declarations of Interest on items on the Agenda
24.08 To confirm and sign as a correct record of minutes of the Minutes of the Annual
meeting for 2022/23
24.09 To receive miscellaneous Reports a) Allotments b) Cemetery c) Other reports.
24.10 To receive matters of Information, Clerk’s Report, Correspondence and tabled items
for information.
24.11 To Approve the end of year 2023/24 Accounts and AGAR.
24.12 To Approve Appointments of Internal Auditor 2024/25
23.13 To Approve Internal Audit Report 2023/24
24.14 To Approve Internal Audit Plan 2024/25
24.15 To Approve statement of Internal Control
24.16 To Approve the setting up of a Risk Register
24.17 To Approve date for Exercise of Public Rights
24.18 To discuss and approve meetings for 2024/25
24.19 Council business (any item brought to the attention of the Chairperson for discussion
during the meeting for approval or otherwise).
24.20 Date and time of the next Council meeting Wednesday 10th July 2024

The Annual Meeting of Kelloe Parish Council was held on Wednesday 8th May 2024
24.01 Present - Brenda Turnbull, Julie Davis, Joy Richardson, Leanne Griffiths, Selina Kirk,
In attendance:- Cllr Jan Blakey, Cllr Gary Hutchinson, Stephen White (Parish Clerk)
24.02 Welcome by the Chairperson Councillor Leanne Griffiths
24.03 Chairpersons Report 2023/24 – read and received.
24.04 Apologies for Absence
24.05 Election of Chairperson for 2024/25. Leanne Griffiths was proposed by Julie Davis
and seconded Joy Richardson.
24.06 Election of Vice Chairperson for 2024/25. Julie Davis was proposed by Brenda
Turnbull and seconded Joy Richardson.
24.07 To receive Declarations of Interest on items on the Agenda – None.
24.08 To confirm and sign as a correct record of minutes of the Minutes of the Annual
meeting for 2022/23 – confirmed and signed.
24.09 To receive miscellaneous Reports a) Allotments – It was agreed that the Vice Chair
and the Parish Clerk would carry out an inspection of the allotments with a report to
the next Council Meeting. Further renewal letters needed for Martin Bell and David
Berriman. b) Cemetery – Nothing to report. c) Other reports. 1) Garry Firth had
decided to resign. The Chair thanked Garry for his work and said the Council was
sorry he had decided to leave. 2) Pact meeting – There is a lot of antisocial behaviour
in the village. 3) Discussion on the £500 donation from EDMG. Jan /Gary going to
speak to someone about getting the play boards in at the park - Ongoing 4} Cheque
requested for Banner Group agreed for £700 as per last year. 5) Jan Blakey and Gary
Hutchinson advised Maura has sealed a deal of speed bumps to be put in at
Woodland Crescent at a cost of £36000. The speeding on the school bank towards
Morley Crescent was also discussed. 6) Gary Hutchinson going to contact Joe Peat at
Clean & Green Team regarding path on the school bank. It was slippery with leaves
and grass on the path. It needs the bushes cutting back.
24.10 To receive matters of Information, Clerk’s Report, Correspondence and tabled items
for information. 1) The Parish Clerk reported that the extra signatories had been
taken off the bank account and was now two from the Chair, the Vice Chair and the
Parish Clerk to sign any cheque. 2) Stephen to talk to the NALC Large Parish and Small
Parish Forum about the fraud case.
24.11 The end of year 2023/24 Accounts and AGAR were approved.
24.12 It was agreed that Gordon Fletcher would be the Internal Auditor for 2024/25
23.13 The Internal Audit Report 2023/24 was approved.
24.14 The Internal Audit Plan for 2024/25 was approved.
24.15 The statement of Internal Control was approved.
24.16 A Risk Register would be set up for approval by the September meeting. Also the
Assets register would be updated.
24.17 The dates agreed for the Exercise of Public Rights from 18th June to the 28th July 2024
24.18 To discuss and approve meetings for 2024/25 and that meetings would be held on the
second Wednesday of July, September, November, January 2025 and March 2025.
24.19 Council business (any item brought to the attention of the Chairperson for discussion
during the meeting for approval or otherwise).
24.20 Date and time of the next Council meeting Wednesday 10th July 2024
Stephen White
10th July 2024

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 13
th March
at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the meeting held on 10th January 2024 – Councillors should only
discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
7 Finance and Responsible Financial Officer update – Update on progress on the
the precept and the Accounts to date.
8 Updates
a. Update on the Fraud case – Confiscation order and Ombudsman
b. Allotments
c. Cemetery – Explanation about the plot situation.
d. Cemetery - Administration Issues. (Stationery and printing.)
e. Cemetery – issues about waterlogging.
f. Cemetery paths
g. Pollution issues
h. Complaints procedure (already circulated) – suggested amendment to this. If a
complaint about the Council is received that at the next Council meeting following
receipt of the complaint three volunteers would be asked to conduct the appeal. If
possible they should have had no direct involvement with the original decision,
unless it was a full Council decision. Also I do not see the point of having a further
opportunity to appeal against the appeal committee’s decision!!
i. Other issues
9. Any correspondence:
10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. 13th March 2024 and decision needed on dates for the Parish Meeting
and dates after April. NB The Parish Meeting would need to be followed by a brief Council
Meeting to approve Accounts.
SW 10/3/24

 

 

Minutes for the meeting of Kelloe Parish Council to be held on Wednesday 10th January
2024 at 7.00 pm at Phoenix Centre
Councillors present: Leanne Griffiths, Brenda Turnbull and Joy Richardson.
In attendance Jan Blakey, Gary Hutchinson, (County Councillors), and Steve White (Clerk)
Apologies: Garry Firth, Maura MacKeon, Julie Davis (NB Selina Kirk was accidentally left off
the email list – apologies sent to Selina.)
24.119 To receive declarations of interest. There were none.
23.120 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. None.
23.121 Minutes of the meeting held on 8
th November 2023 – Approved.
23.122 Matters arising – Councillor Alec MacDonald came to announce his resignation. He
felt that because he had ceased going to St Helen’s Church he did not have any links with the
village. He is also involved with Shincliffe Parish Church which is quite a big commitment.
23.123 County Councillors – Glenys King- Had asked for the state of the Pizza shop near the
Fish Shop to be brought up – It doesn't look good, we are not sure who owns the building.
Jan Blakey and Gary Hutchinson agreed to contact the Neighbourhood Warden, Neil
[Leanne has Informed Glenys].
23.125 Jan Blakey and Gary Huthcinson announced that the County Council boundaries
were being changed and would be used for the 2025 County Council elections. There would
still be three Councillors.
23.126 Finance and Responsible Financial Officer report. With the departure of Cllr
MacDonald the RFO reverts to the Parish Clerk until the Council nominates a new person.
23.127 The Accounts to the 31st December 2023 were circulated, agreed and the bank
statements were signed at the meeting.
23.128 Steve reported that the precept had been emailed into Durham County Council.
Other updates
23.129 Court update Stephen White reported that the Judge had put a Confiscation order
on Stephen Round. He had not been informed about this by the Courts.
23.130 Allotments Rent is due April Leanne Griffiths and Julie Davis to do walk around when
weather picks up. We will hopefully have more time this year to concentrate on Allotments.
23.131 Cemetery – On the question of waterlogging in the cemetery. The plan is to have
someone look at in in the Spring to assess the nature of the problem and cost if anything
can be done. Brenda Turnbull and Stephen White to meet on Monday 15th January to do
walk around. Stephen also to talk to other people to get advice.
23.132 Christmas Tree – It was agreed that Andrew Shutt would be paid three hours
overtime for work done to replace the vandalised Christmas Tree lights. They were cut in six
places. Coxhoe and somewhere else had the same thing done to their lights. Stephen White
to look into the feasibility of switching to battery usage to avoid the payment of a Standing
Charge for the electricity. Also at some point it was agreed the Council needed to find out
about the situation with the lease of the small plot of land from Believe.
23.132 Churchyard Path to the Cemetery - Owned by the Church. There are lots of
complaints about the condition of the path. A letter to the Church to see if they can do
anything.
23.133 Planning Applications: None
23.134 Any Other Business: It was agreed that Joy Richardson’s name
would be put forward for the draw for the Royal Garden Party
invitation. She said if she got the invitation she would invite Wendy
Turnbull to accompany her.
23.135 Risk Assessment Stephen White also reported that he would be
attempting to do a first draft of a risk assessment for the Parish Council
as part of our audit requirements. Any thoughts gratefully received.
23.135 Next meeting dates 13th March 2024 – decisions will be needed for the date of the
Parish Meeting and dates for the next financial year.
23.136 Date and Venue for Next Meeting Wednesday 13
th March 2024 at 7.00 pm at the
Phoenix Centre.
SW 10/03/2024

 

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 8
th
November 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the meeting held on 13
th September 2023 – Councillors should only
discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
7 Finance and Responsible Financial Officer update – 2024/5 budget, determination
of precept and pay rise for staff. (Staff to receive the NJC pay rise backdated for 2023
in April and an allowance for up to a 4% pay rise, depending on NJC award in 2024/24
Financial Year.)
8 Updates
a. Court update – unduly lenient appeal sent off in time…
b. Allotments
c. Cemetery – there is a need for the Council to review of the whole process.
d. Remembrance Sunday
e. Insurance update
f. Pollution issues
9. Any correspondence:
10. 10. Planning Applications:
11. Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
12. Meeting dates. 15th November (2024 budget and precept), 10th January 2024 and 13th
March 2024.
13. Date and Venue for Next Meeting: Wednesday 10th January 2024 at 7.00 pm

 

Minutes for the meeting of Kelloe Parish Council to be held on Wednesday 13th September
2023 at 7.00 pm at Phoenix Centre
Councillors present: Leanne Griffiths, Julie Davis, Brenda Turnbull, Garry Firth, Selina Kirk,
Alec MacDonald and Joy Richardson.
In attendance Jan Blakey, Gary Hutchinson (County Councillors), and Steve White (Clerk)
Apologies: Samantha Lyons
23.79 To receive declarations of interest. There were none.
23.80 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. Mrs P Hall attended the Meeting. She had a complaint re a gravestone. It was the
second time it was damaged. She suggested that it could have been done during mowing.
The Parish Clerk had circulated photos of the gravestone and a similar one with similar
damage to officers that could not possibly have been done by mowing. There is a problem
where exposure to “freeze-thaw” weather conditions that lead to “frost shattering”. It can
also be a result of a weakness in the stone itself. Gravestones are owned by the individuals
who place them and maintenance is their responsibility. She was advised to get a report
from Stone Mason.
23.82 Minutes of the meeting held on 2023 – Approved.
23.83 Matters arising – None raised.
23.84 County Councillors – Issues of Dog Fouling were discussed. Jan reported on the
progress with the Woodland Crescent traffic scheme. She also gave an update on the bus
service.
23.84 Responsible Financial Officer - Alec gave an update. He reported on the promising
response from Lloyds Bank used now by St Helen’s. He reported on the Co-operative Banks
offer of derisory payments for inconvenience caused by the Co-op. Also that many of the
signatures were different. £500 had been paid into the bank from the surgery (Sherwell
Medical) as mentioned at the last Council meeting. Stephen confirmed that he had sent a
thank you. Alec also concerned to retain money if we can at CDALC.
23.85 Co-operative Bank response to the complaint - Stephen continued the update on the
Co-op complaint response. The Co-op re-iterated their policy that with the exception of
Charity customers it had a policy of encouraging and accepting the use of a single electronic
sign-off for all other business and voluntary organisation customers. Two signatory sign-off
was only available for charity customers. They also asserted the approach to accepting the
predominance of individuals with a “controlling interest” in the organisation. They also
asserted that the burden was on the governance set up in the organisation to police this
situation. Stephen observed that the “controlling interest” role is misunderstood by
customers in his personal experience.
The bank also stated that a single electronic authority had been signed in April 2017 by
Wendy Drennan, Carol Scott, Stephen Round, Dorothy and Thomas Hegarty two months
after the mandate had been signed putting Wendy Drennan and Stephen Round on the
signatory list in February 2017. This was strange because it gave all the existing signatories
at that time single signing authority. Stephen would be checking this authority. He had
reported it to the Police and CPS did not consider it to be affecting the existing case.
The Co-op said that there was no case for compensation because of the existence of the
single electronic mandate and offered a payment of £150 for inconvenience caused in the
transfer of the account to a new mandate in 2022 (and a further £50 for a follow up
complaint).
Other updates
23.86 Allotments Julie Davis had successfully done the rent collection. £724 received in cash
to be paid into the bank. Julie and Leanne to still do walk around in the allotments.
23.87 Cemetery – Andrew Shutt had said that the Council needed a new Lawn Mower.
Stephen to go and look at mower when Andrew has finished his price and specification
check.
23.88 Complaint from Woodward Family- the plot Colleen (Daughter of Mr Woodward)
originally reserved was different to the one marked on the plan given to us by Wendy
Drennan. There is a need to determine the circumstances to put in a letter of apology.
23.89 Flowers Everybody happy with these.
23.90 Remembrance Sunday- Stephen given a list for the Wreath order which he would be
hopefully doing via the British Legion Customer Services department. Alec to do the service
with Peter. Lianne still needs to confirm with Peter.
23.91 Insurance update-Aviva not wanting to insure us. Steve to approach Ecclesiastical
before going to the other two.
23.92 Pollution issues - Jan and Gary had met with East Durham med Group and they
weren't aware of any tests for pollution being done - No one had been into the surgery
asking questions as far as they are aware.
23.93 Dangerous Pot Holes Some been done Gary to chase up
23.94 Julie asked to inform the Council that Andrew Robson would be cutting the Cemetery
hedgethe churchyard hedges will be cut on the 22nd Sept and the final year cut will be on
the 8th December. He had asked to thank the parish for allowing him the opportunity to
carry out the works.
23.95 Any correspondence None
23.96 Planning Applications: None
23.97 Budget for Precept – Accounts circulated. Budget to be tabled at the next meeting in
November. This will involve a discussion on increasing Steve and Andrew’s pay which
should be done as part of the precept.
23.98 Any Other Business Caravans at Chapel have been removed
Who owns the Grass area near the Park?
Xmas Tree - Leanne to contact Thinfords at the beginning of November.
23.99 Next meeting dates 8th November (2024 budget and precept), 10th January 2024 and
13th March 2024.
23.100 Date and Venue for Next Meeting Wednesday 8th November 2023 at 7.00 pm

 

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 13
th September 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed. This should ideally take the form of a statement from the member
of the public with a reply by the Council. Sometimes discussion is inevitable, but it
should be brief.
4 Minutes of the meeting held on 12th July 2023 – Councillors should only discuss
and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject, discussion
should only be about matters that are not on the agenda already.
6 County Councillors Report: Assuming the County Councillors wish to stay for the
whole meeting please can County Councillors only bring up items that are not
already going to be discussed on the Agenda.
7 Responsible Financial Officer update.
8 Updates
a. Court update
b. Allotments
c. Cemetery
d. Flowers
e. Remembrance Sunday
f. Insurance update
g. Pollution issues
h. Dangerous potholes
i. From Julie; “Andrew Robson has informed me that the churchyard hedges will be cut
on the 22nd Sept and final year cut will be on the 8th December, he has asked me to
thank the parish for allowing him the opportunity to carry out the works.”
9. Any correspondence:
10. Planning Applications:
11. Financial Report – to be tabled
13 Any Other Business: Please inform the Chairperson of matters Councillors want to
discuss before the start of the meeting.
14 Meeting dates. 15th November (2024 budget and precept), 10th January 2024 and 13th
March 2024.
15 Date and Venue for Next Meeting: Wednesday 15
th November 2023 at 7.00 pm

Minutes for the meeting of Kelloe Parish Council held on Wednesday 12
th July
2023 at 7.00 pm at Phoenix Centre
Councillors present: Leanne Griffiths, Julie Davis, Garry Firth, Selina Kirk, Alec MacDonald,
Joy Richardson and Brenda Turnbull.
In attendance Jan Blakey (County Councillor), Maura Mckeown (County Councillor), Gary
Hutchinson and Steve White (Clerk)
Apologies: Samantha Lyons
23.60 To receive declarations of interest. There were none.
23.61 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. Agreed that we should invite police representatives and the neighbourhood
warden. [I have invited but at short notice. Apols – Steve]
23.62 Minutes of last meeting – Approved
23.63 Decision on Co-option of a Councillor – The meeting agreed and voted to elect Alec
MacDonald as a new Councillor.
23.64 Decision on the appointing the Responsible Financial Officer -Alec MacDonald
agreed to the appointment.
23.65 Matters Arising not already on the agenda –
23.66 County Councillors Report - Discussions around concerns about grass not being cut in
the village. Lots of complaints.
23.67 Traffic Calming in Woodland Crescent onto next stage.
Items for discussion
23.68 Allotments – All payments in bar one. Julie to bring money to next meeting.
23.69 Cemetery - Selina had obtained prices for burial plots and cremation. Stephen
agreed to bring a table to fill in to the next meeting.
Bishop Middleham - £172 for plot
Trimdon - £130 for burial plot - £60 for ashes plot
Sherburn - £130 for burial plot - £130 for ashes plot
Thornley - £215 for burial Plot - £95 for ashes plot
Kelloe - £ 80 for all
23.71 – Stephen Round plea hearing to be held on 25th July.
23.72 - Speeding issues discussed particularly with cars coming too fast down the bank by
the Davy Lamp and the threat to children at school time.
23.73 - High level of incidents in Kelloe and Surrounding Villages - suggestion Warden and
PCSO patrolling the villages on evenings and weekends. Agreed to invite PCSO’s and
Neighbourhood Warden to the next meeting. Jan to email Steve their contact details.
Other items
23.74 Gary Firth met with JC to discuss the pollution and health concerns etc - 6 times
amount of Methane produced at Coxhoe landfill than neighbouring sites. JC to make the
Parish a donation of £500.
23.75 Correspondence – Nothing further to report.
23.75 Planning Applications – Refusal of application for a café.
23.76 Finance – Accounts circulated.
23.77 Meeting dates agreed for the rest of the year.
Any other business –
23.78 Land Behind Aged Miners discussed - Jan to get Map - Leanne to check Land Registry
Website
SW 13/9/23

The Annual Meeting of Kelloe Parish Council is to be held on Wednesday 31st May 2023
23.01 Notice of Annual Parish Meeting at 7pm – The notice had been displayed for public
inspection on the Parish Notice Board.
23.02 Welcome by the Chairperson Councillor Leanne Griffiths
23.03 To receive the Chairpersons Report 2022/23
Leanne thanked everybody for their work and for helping to keep the Council going
during a very difficult year. She noted that everyone was now fully elected - Alec to
be re-elected following the Notice of Vacancy Posting on notice board displayed until
16th June. She apologised for the lack of flowers in 2022 due to circumstances
beyond our control – they would return in 2023.
23.04 Apologies for Absence – Julie Davis and Maura Mckeon
23.05 Election of Chairperson for 2023/24
Leanne Griffiths Elected; proposed by Selina Kirk and seconded by Alec MacDonald
23.06 Election of Vice Chairperson for 2023/24
Julie Davis Elected; proposed by Brenda Turnbull and Leanne Griffiths.
23.07 To receive Declarations of Interest on items on the Agenda – There were none.
23.08 To confirm and sign as a correct record of minutes of the Minutes of the Council
meeting of 8th June 2023 – Approved.
23.09 To receive Miscellaneous Reports
a) Allotments – Leanne and Julie still to meet with the Allotment holders. All Rent
received except for one person - Letter to be sent. All Contracts received except
one. Letter to be sent.
bi) Cemetery - Andrew Shutt - Ongoing Job Description to be produced, Rebecca
Hesler has been offered a plot and Steve to arrange date for the ashes to be
interred.
bii) Andrew Robson carried out work on the hedging and trees – The Council was
pleased with the work done.
biii) Discussed Cemetery prices, plots, erection of stones etc - looking at increasing
our prices - Selina to look at prices set by other Villages.
ci) Other reports. Problems at Chapel - police involved - Children have been seen
inside the Chapel
cii) The Camp reported at the previous meeting was still there - The children were
not the ones that Selina thought they were.
23.10 To receive matters of Information,
a) Clerk’s Report Clerks Report - Court Case Adjourned until Thursday 8th
, Steve may
possibly have to go to court and read out Victim Impact Report.
b) Discussed price for flower watering by Thinfords - £450 agreed.
23.11 To Approve the end of year 2022/23 Accounts and AGAR.
2022-3 Accounts and AGAR approved.
23.12 To Approve Appointments of Internal Auditor 2023/24
The Council agreed that Gordon Fletcher should continue as Auditor. The
Chairperson thanked him for his work in the previous year.
23.13 To Approve Internal Audit Report 2022/23 – Approved.
23.14 To Approve Internal Audit Plan 2023/24 – Approved – further discussion at the next
meeting.
23.15 To Approve statement of Internal Control – Approved – further discussion at the next
meeting.
23.16 To Approve the setting up of a Risk Register – Approved – further discussion at the
next meeting.
23.17 To Approve date for Exercise of Public Rights – Approved dates to be notified at the
next meeting.
23.18 To discuss and approve meetings for 2023/24 - It was agreed to hold full Council
meetings every two months. A meetings list would be supplied and approved at the
July 12th meeting. Provisionally it was agreed that there would be meetings on the
second Wednesday of July, September, November, January and March.
23.19 Council business (any item brought to the attention of the Chairperson for discussion
during the meeting for approval or otherwise).
a) New Battery and Pads bought for the Defibrillator.
b) Quarry going to Liaise with Steve - Jan has spoken to them re Path at Allotments.
c) Steve reported that there are a number of out of date and therefore invalid
cheques in the paperwork received when he started the job. Steve suggested
someone he knew might be willing to do the work of writing letters to each
individual or company. Selina is aware of someone at her work with appropriate
experience who might be willing to do these free of charge. Steve welcomed this and
undertook to produce a schedule of what was needed. He would need to check with
Gordon Fletcher what was needed to meet audit requirements and it would need to
be approved by the Council.
23.20 Date and time of next Council meeting Wednesday 12th July 2023 at 7p.m

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 10th
May 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the
meeting to be discussed. This should ideally take the form of a statement
from the member of the public with a reply by the Council. Sometimes
discussion is inevitable, but it should be brief.
4 Minutes of the meeting held on 12th April 2023 – Councillors should only
discuss and amend any inaccuracies or add points that have been missed.
5 Matters arising – To avoid repetitive discussion about the same subject
discussion should only be about matters that are not on the agenda already.
6 Decision on co-option of a Parish Councillor - Selina Kirk
7 County Councillors Report: Assuming the County Councillors wish to stay for
the whole meeting please can County Councillors only bring up items that are
not already going to be discussed on the Agenda.
8 Items for Discussion
a) Allotments – Confirmation of approval of contract.
b) Allotments - Discussion on allotment fee/sizing
c) Cemetery – Charges sheet to follow
d) Discussion on Pollution in Kelloe Beck
e) Dangerous potholes
9 Correspondence:
10 Planning Applications:
11 Decision about date of the Annual General Meeting
12. Financial Report
13 Any Other Business: Please inform the Chairperson of matters Councillors
want to discuss before the start of the meeting.
14 Date and Venue for Next Meeting: Wednesday 10th May 2023 at 7.00 pm

 

Minutes for the meeting of Kelloe Parish Council held on Wednesday 12th
April 2023 at 7.00 pm at Phoenix Centre
Councillors present: Leanne Griffiths, Julie Davis, Alec McDonald, Brenda Turnbull and Joy
Richardson
In attendance Jan Blakey (County Councillor), Maura Mckeown (County Councillor), Selina
Kirk and Steve White (Clerk)
Apologies: Samantha Lyons, Gary Hutchinson (County Councillor)
23.01 To receive declarations of interest. There were none.
23.02 Opportunity for Matters Raised by Members of the Public before the meeting to
be discussed.
23.03 Allotments, Peter Young, Duncan Robinson, John Falkoner attended the meeting to
represent the Allotment holders. Peter agreed to be the spokesperson.
Contracts printed circulated to the Allotment holders. They will ensure the others receive a copy
to read through sign and pay rent. The Council agreed that Allotment holders are welcome to
come back back to another meeting to discuss anything from the contract and other matters of
concern.
The Council also agreed to consult Allotment holders about any decisions relating to the
allotments in the future.
The Council discussed and confirmed that there would be no subletting, dog breeding, rubbish
tipping of waste inside and outside of allotments, the need that all allotment holders must live
in Kelloe.
An allotment Waiting List would be consolidated.
Future plans were discussed including the possibility of putting up more satisfactory Fencing,
and a skip for removal of items.
23.04 Minutes of last meeting - Approved
23.05 Matters Arising not already on the agenda - Letter of Thanks to be sent to Mrs Kelly
Turton for her time on the Council
Julie Raised £200 for FOKS fund in the Davy Lamp
County Councillors Report
23.06 Bus Service- Halted and replaced with the less frequent and convenient 58. Someone
has contacted Mary Foy, no response as yet, another lady has had to give up her job
because there is no bus. This has had serious consequences for people particularly the
elderly being able to get to shops and services.
23.07 187 Woodland Crescent - Problem with Rats - rubbish, wall down - House generally in
a state , Jan to look into
Items for discussion
23.08 Allotments Approved provisional contract.
23.09 Cemetery Discussed AS having a job description. It does not seem as though there has
been one.
23.10 Discussed AR Quote for initial tidy of the Church Yard and hedges etc- voted to go
ahead - Julie to let Andrew know to carry out the work -Steve going to look into law re
cutting back during bird nesting season.
23.11 Complaint from Hall Family - Gravestone damaged and they believe our Gardener has
done it with the lawn mower -- Steve to find out from Andrew and get some advice from
CDALC. Steve confirmed that gravestones remained the property of the family and that
Cemetery rules say that responsibility for maintenance and repair of damage remained with
the family. He also said it would almost definitely be frost damage.
23.12 Other items Drug taking behind the Chapel and top of Tate Avenue behind the Garages -
Concerns of the light nights/Summer coming up and children being in the vicinity - These people
appear to be over 18 years of age.
23.13 Caravan- Chapel Site is an eyesore.
23.14 Julie asked who owns the land behind Davy Lamp over the bridge - For Possible land for
the Cemetery- Alec looking, he thinks they may have a map.
23.15 Julie asked are Believe Housing building houses in Kelloe. - County councillors haven't
heard that they are.
23.16 LG suggested having meetings every 2
nd Month - Advised something that would probably
have to be discussed at the AGM. Steve to check.
23.17 We need to sort date for the AGM Meeting - Must be called 21 days before, agenda
doesn't need to be out that far ahead- No decision made yet on Date.
23.18 Probably need top look at size of allotments- who paying what etc as all paying different
prices - lots of work to do on allotments.
23.19 Correspondence – None to report.
23.20 Budget 2023-24 – Reviewed and approved.
23.21 Any other business. – None.Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 12th
April 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed:
4 Minutes of the meeting held on 8
th March 2023
5 Matters arising from the minutes not already on the Agenda
6 County Councillors Report:
7 Items for Discussion
a) Allotments – To review and consider approving new contract
b) Cemetery – Charges sheet to follow
c) Other items
8 Correspondence:
9 Planning Applications:
10. Budget 2023/24 – to follow
11 Any Other Business:
12 Date and Venue for Next Meeting: Wednesday 10th May 2023 at 7.00 pm

 

Minutes for the meeting of Kelloe Parish Council held on Wednesday 8
th
March 2023 at 7.00 pm at Phoenix Centre
Councillors present: Leanne Griffiths, Alec McDonald, Julie Davis, Samantha Lyons, Brenda
Turnbull,
In attendance Jan Blakey (County Councillor), Maura Mckeown (County Councillor), Selina
Kirk and Steve White (Clerk)
Apologies: Joy Richardson, Gary Hutchinson
22.210 To receive declarations of interest. There were none.
22.211 Selina Kirk was welcomed to the Pariah Council meeting. Selina is interested in
becoming a Councillor.
22.212 Minutes from last Months meeting- Agreed and Signed
22.213 Matters Arising not already on the Agenda - Leanne confirmed that Kelly had
decided to resign. The Council were sorry to hear about her decision. It was agreed to go
through the prescribed process to fill the vacancy.
22.214 Opportunity for matters raised by the public to be introduced - FOKS - Friends of
Kelloe School attended - Joanne Platts & Rebecca Hesler (Representatives) explained they
are looking for funding for the Kings Coronation Celebrations – They were interested in
buying Medals. They are raising money for a fun day for the Kings Coronation - Bouncy
Castle, Fire Engine- Hoping to buy medal for each child in the school.
22.215 It was agreed to give £100 to the FOKs and £50 to the Phoenix Centre. Councillor
McKeown agreed to give £300 used her grant from the Durham County Council Coronation
Fund.
County Councillors Report
22.216 Maura reported there was a new Believe Housing Officer and a new Neighbourhood
Warden for the area.
22.217 Jan and Maura reported on Bus services. The 57 and 57A bus service would cease
2
nd April 57 – The replacement bus service, the number 58 had a number of problems and
would only be an hourly service.
22.218 Dog fouling all over the village – Jan agreed to contact the Warden
Items for discussion
22.219 Allotments – It was agreed that Julie should invite representatives from the
allotment holders to the next meeting - It was agreed that Samantha would update
the contract and circulate to Councillors before next meeting. The plan would be to table
the contract for discussion and possible agreement at the meeting on the 8th March.
22.220 Cemetery
Trevor Gaskell who already has a plot reserved - had asked Garry Firth if he could have one
closer to his mum - one available next plot – Leanne to Email Gary to inform Mr Gaskell –
Stephen White to add Mr Gaskells name to the Plot.
Julie going to get quote from Andrew Robson for the bushes to be cut and disposed of in the
cemetery.
Selina Kirk is requesting Cremation plot for her Dad’s Ashes. Leanne and Steve to follow up.
Rebecca Hesler still requesting Ashes plot for her Father-in-law’s Ashes. Leanne and Steve to
follow up.
22.221 Correspondence None
22.222 Planning Applications None of concern brought to the Council
22.223 Budget – Stephen to table the finalised 2023/24 budget at the next meeting.
22.224 Any other business None.
SW 11/03/23 Signed as a correct record………………………………

 

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 8th
March 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed:
4 Minutes of the meeting held on 8
th February 2023
5 Matters arising from the minutes not already on the Agenda
6 County Councillors Report:
7 Items for Discussion
a) Cemetery – Charges sheet to follow
b) Other items
8 Correspondence:
9 Planning Applications:
10. Budget 2023/24 – to follow
11 Any Other Business:
12 Date and Venue for Next Meeting: Wednesday 12th April 2023 at 7.00 pm

Minutes for the meeting of Kelloe Parish Council held on Wednesday 8
th
February 2023 at 7.00 pm at Phoenix Centre
Attendees: Leanne Griffiths (Chairperson) Joy Richardson, Samantha Lyons, Gary Firth, Jan
Blakey ( County Councillor), Maura Mckeown ( County Councillor), Steve White (Clerk)
Apologies: Julie Davis (Vice Chair) Alec Mcdonald, Brenda Turnbull, Gary Hutchinson ( County Councillor)
22.194 To receive declarations of interest. None
Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed.
22.194 Selina Kirk is interested in becoming a Parish Councillor - Agreed for her to be invited
to the next Meeting in March.
22.195 Lights/Potholes outside School - Maura says hopefully date for Half term to have
these sorted.
22.196 Joy Richardson advised member of the public had complained regarding the state of
the Caravan outside the Chapel -Jan Blakey Suggested to find out if they are registered for
Planning Blight
22.197 Hanging Basket Tree is back up
County Councillors Report
22.198 Potholes at Morley Crescent bad again – Jan Blakey to report
22.199 No News on Traffic Calming 20MPH across estate?
22.200 Joint Stocks - In depth study of gasses has been done
22.201 Letter to be sent to David Berriman [sent]
22.202 AOB
• Van Parked for 2 weeks on corner near GP surgery - Jan to contact Warden
• Discussed Fencing on School land to make secure - Maura
• Dennis Morgan retired as Chair of Community Association - Jan Blakey taken over
• Dog Walker- Dog fouling near GP Surgery (Gary Firth)

 

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 11th
January 2023 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed:
4 Minutes of the meeting held on 12th December 2022
5 Matters arising from the minutes not already on the Agenda
6 County Councillors Report:
7 Items for Discussion
a) Cemetery – Purchase of plots for ashes.
b) Allotments
c) Parish Website
d) Other items
8 Correspondence:
9 Planning Applications:
Application No: DM/22/03740/FPA
Proposal: 7 No holiday chalets with cafe, seating area, new access, parking,
landscaping and ancillary infrastructure (resubmission)
Address: Land South Of 71 To 78 Tate Avenue Kelloe DH6 4LT
11 Any Other Business:
12 Date and Venue for Next Meeting: Wednesday 8th February 2023 at 7.00 pm

 

Minutes for the meeting of Kelloe Parish Council held on Wednesday 14th December 2022 at
7.00 pm at Phoenix Centre
Present - Leanne Griffiths, Joy Richardson , Brenda Turnbull, Julie Davis, Alec McDonald, Gary
Firth.
In Attendance Cllr Maura Mckeon (part of meeting), Stephen White (Parish Clerk)
Apologies for Absence- Kelly Turton, Samantha Lyons, Jan Blakey and Gary Hutchinson
22.142 To receive declarations of interest. None.
22.143 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed. Resident at bottom of Tate Avenue queried the grit bin being filled – discussed, some
belong to DCC some to the Parish council – The bin had been filled that day.
22.144 Minutes of the meeting held on 9th November 2022 - Reviewed and agreed
22.145 Matters arising from the minutes not already on the Agenda - None
22.146 County Councillors Report – Maura reported on the zoom discussion that had taken place
in the morning on the Woodland Crescent Proposed Traffic Scheme. Part of Woodland Crescent
and Tate Avenue on the bus route would mainly have proposed “cushions” whilst the rest of Tate
and Woodland would have “humps”. The map presented to the meeting showed only estimated
numbers and locations of humps and cushions. Numbers and usage of cushions and humps would
be determined after further consultations, discussion and decisions. First estimates on cushions
would be £11,000 whilst humps would be £22,000. Humps are more expensive than cushions.
A possible phase 3 would be for Sharron and Morley Avenues. Also mention of road improvements
on Front Street at cost of £15,000.
22.147 Discussion about who owned the light needing repair in Sharon Avenue outside the school.
To be determined.
22.148 Joint Stocks update by Maura and Gary F. They met with Mary Foy, Mark Wilkes and
Environmental health. They talked through the site odour plan, smell not being just from the Joint
Stocks. Durham County Council making as much as £3m a year on the Methane Site. Concerns
about continuing effects on health discussed. Also what was being put on the tip. This has been
raised over many years.
22.149 Items for discussion - a) Cemetery- Joanne Midgley – Hardy’s Funeral Director approached
Leanne Re Plot for the Late Mrs Maureen Midgley. We need to sort out other costs involved with
burials.
22.150 b) Allotments - Nothing outstanding - spoke again re land owned by Mr Taylor and the
Purdys - to re look at as previously looked at not sure if the field that had the problem
22.151 c) Parish Website - Discussed – Gary H thanked for his work on this - In New year Members
to decide if what details we want (names/numbers/address etc) on the website. We have to make
sure we meet all requirements expected of a Parish Council website.
22.152 d) Other items None
22.153 Correspondence – Durham County Council letter on precept received.
22.154 Planning Applications – None discussed
22.155 Any other Business – None
22.156 Date of next meeting – 11th January 2023 at 7pm

 

 

Agenda for the meeting of Kelloe Parish Council to be held on Wednesday 14th
December 2022 at 7.00 pm at Phoenix Centre
1 Apologies for Absence
2 To receive declarations of interest.
3 Opportunity for Matters Raised by Members of the Public before the meeting
to be discussed:
4 Minutes of the meeting held on 9
th November 2022
5 Matters arising from the minutes not already on the Agenda
6 County Councillors Report:
7 Items for Discussion
a) Cemetery
b) Allotments
c) Parish Website
d) Other items
8 Correspondence:
9 Planning Applications:
11 Any Other Business:
12 Date and Venue for Next Meeting: 11
th January Wednesday 2023 at 7.00 pm

 

Minutes for the meeting of Kelloe Parish Council held on Wednesday 9th November 2022 at 7.00
pm at Phoenix Centre
Present- Brenda Turnbull, Leanne Griffiths, Steve White, Joy Richardson, Gary Firth, Kelly Turton,
Maura Mckeon, Alec McDonald, Samantha Lyons
In attendance: Cllr Jan Blakey, Cllr Gary Hutchinson, Stephen White(Clerk)
Apologies for Absence-Julie Davis
22.126 To receive declarations of interest. None.
22.127 Opportunity for Matters Raised by Members of the Public before the meeting to be
discussed:-Selina Kirk has asked to put a plaque up in the Cemetery for her dad, to ask her to have
a look to see where, how big etc
• Jim Bamling, not happy that the leaves on the Green in Woodland Crescent have blown off
the trees and are on his drive- unfortunately nature and nothing can be done
22.128 Minutes of the meeting held on 12th October 2022 - Read and agreed
22.129 Matters arising from the minutes not already on the Agenda – Wreaths OK for
Remembrance Sunday as far as possible.
22.130 County Councillors Report:- Bin not yet been put in Gary to chase up. Speed checks to be
done in Woodland Crescent
22.131 Items for Discussion
a) Remembrance Sunday- All sorted, cenotaph cleaned and tidied by Brenda and Benson Turnbull.
Community Association putting poppies on before Sunday. Ceremony everyone to be there by
10.45am.
b) Cemetery – update on possible use of the old Churchyard in future and enquiry about whether
the land is still consecrated- Awaiting to
c) Update on thoughts on benches in the Cemetery- Discussed but put on hold for the minute due
to space etc
d) Allotments- Steve had been to see them - now knows where they are, spoke of possible land
near them owned by Matthew Taylor- been looked into before we think that's the land that we
have checked previously
e) Christmas Tree- Leanne to call Thinford to order for mid to end of November - Then to Contact
Andrew Shutt to put the lights on. Steve confirmed that he had checked with British Gas about the
electricity supply.
f) Warm spaces this winter- Discussed having one in Kelloe - Nowhere really suitable or the staffing
available. Councillor McKeown suggested the hut near the cenotaph.
22.132 Correspondence:
22.133 Planning Applications: None received
22.134 Any Other Business: Discussed Youth Workers youth club, etc.
• The bushes have been chopped back at chicane,
With no further business the meeting moved to the next part.
Date and Venue for Next Meeting: 14th December 7pm Kelloe Phoenix Centre

 

 

 

Agenda for a meeting of Kelloe Parish Council to be held on Wednesday 9th November 2022 at 7.00 pm at Phoenix Centre

1        Apologies for Absence

2        To receive declarations of interest.

3        Opportunity for Matters Raised by Members of the Public before the meeting to be discussed:

4        Minutes of the meeting held on 12^th October 2022

5        Matters arising from the minutes not already on the Agenda

6        County Councillors Report:

7        Items for Discussion

1. Remembrance Sunday
2. Cemetery – update on possible use of the old Churchyard in future and enquiry about whether the land is still consecrated
3. Update on thoughts on benches in the Cemetery
4. Allotments
5. Christmas Tree
6. Warm spaces this winter…

8        Correspondence:

9        Planning Applications:

11      Any Other Business:

12      Date and Venue for Next Meeting: 14^th December Wednesday 2022 at 7.00 pm

 

 

 

 

 

Minutes for the meeting of Kelloe Parish Council held at the Phoenix Centre, Kelloe on Wednesday 12^th October starting at 7.00 pm.

Attendees : Cllr Leanne Griffiths (Chairperson), Cllr Brenda Turnbull , Cllr Kelly Turton, Cllr Joy Richardson, Cllr Sam Lyons, Cllr Alec McDonald, Cllr Julie Davis.

County Councillors and others in attendance : Cllr Jan Blakey, Cllr Gary Hutchinson, Cllr Maura McKeon,  Stephen White (Parish Clerk), Glynis Metcalf ( Public ).

 

Apologies - None 

 

22.111 To receive declarations of interest. None

22.112 Matters raised by the public

 

22.113 Glynis Metcalf attended to speak re concerns over traffic in the village especially up and down her street in Woodland Crescent- requesting calmers possibly in the street or a 20mph speed limit as per other villages ie Belmont/Seaham  - Problem is with quad bikes motor bikes cars and buses - Police have done speed checks - Gary to speak to them and give then times when the problem is at its worst ? 3pm-6pm 

Glynis asked for possible fencing around Green at Top of Woodland Crescent 

 

22.114 Reports from Members of Public of the public not present –

• Congestion at Garage and Spa on Front Street - no footpath at Garage 

[Bin been allocated near Bungalow on Front Street - Thank You Gary]

• GP - Compliant re garden next door to him - has been looked into Previously by Parish Council and County Councillors and is a dispute between Neighbours - Is a Civil Matter for the police 
• Chapel - No update - can we check when Planning will need to be re submitted - Jan 
• Light Outside Phoenix Centre not working but no DCC Number on it to report. 
• Rubbish Bin at Church Yard - Not being emptied 
• Spoke re barriers at school 

 

22.115 To approve Minutes for the meeting of 12^th October 2022. The minutes were signed and approved as a correct record of the meeting.

22.116  Matters arising from the minutes not in the Agenda. None

22.117 County Councillors Report 

• Hedge on chicane on Front Street - to be chopped back- Staff on long term sick 
• Stickers will be getting put on Household bins – Recycle, must recycle. 
• Rubbish on streets from Bins being emptied - not being picked up. 
• Bushes dangerous on Side road to Quarrington Hill 
• Burning at Quarry - People breathing it. 
• Fly Tipping - Quarrington Hill to Kelloe Road
• Maura Discussed Traffic Lights at Coxhoe - causing issues with build up of traffic - timing has been changed 
• Community Pantry on a Monday at Coxhoe - Pay what have 
• Complaints regarding Lumsden and Carrol Lorries - Reported to Planning Enforcement Team 
• Jan to organise buzzer with quarry as she's meeting with them for Liaison Meeting

 

22.118 Items for Discussion

 

22.119 Cemetery - Discussed if the connecting land to the new Cemetery is Consecrated ground. to look at ruling 50/99 Years?

Decided to wait and allow people to put benches in Cemetery when we have had time to look at the Cemetery and consider - had a request from Zoe Nicholls - Alec will email Zoe, to review next year. 

 

22.120 Allotments Discussed the land near allotments - does it belong to Believe? 

 

22.121 Christmas Tree – Agreed to ask Andrew Shutt to organise Christmas Tree and it would be purchased from Thinfords.

 

22.122 Remembrance Sunday

• Wreaths Ordered Julie asked can we order one for Davy lamp - Will they be delivered to club still on day?
• There was a suggestion of a possible meeting at the weekend before to tidy Cenotaph and put Poppies on if Craft Group make some…
• Bugle Player - Will Harrison - No Number in hand over book given from Wendy - Leanne to try Contact – [Done - Will happy to play as normal - will meet us at The Cenotaph] 
• Alec agreed to do the day and sort order of service - he will liaise with Vicar to do service.

 

• Any other business

 

• Discussed PotHoles and lighting on School premises- Who is responsible for it? 

 

• It was agreed to invite the County Councillors to the Part 2 meeting to follow.

 

22.126 With no further business the meeting moved to the second part.

Signed…